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求人ID : 1255161 更新日 : 2024年11月01日

Office Manager @ Global Company

採用企業 Global Law Firm
勤務地 東京都 23区
雇用形態 契約
給与 800万円 ~ 1000万円

募集要項

-The Office Managing Partner (OMP) is responsible for the provision of a highquality and cost-efficient working environment that allows the partners and fee earners of the practices operating in that office to pursue the firm's strategy in this chosen market.

-The Office Manager (OM) supports the OMP by managing the physical environment of the office, leading the office services function and coordinating the support staff activities in the office to ensure that the operational side of the business runs smoothly and efficiently. 

-SPECIFIC RESPONSIBILITIES AND TASKS WILL INCLUDE:

OFFICE SERVICES

  • Lead the general office services team including reception staff and an administrator / dispatch officer 
  • Personnel leadership, recruitment and evaluation
  • Budget responsibility for office service staff (e.g. library, reception, messenger, etc.)

Local Disaster Recovery Planning 

応募必要条件

職務経験 3年以上
キャリアレベル 中途経験者レベル
英語レベル ビジネス会話レベル
日本語レベル ネイティブ
最終学歴 専門学校卒
現在のビザ 日本での就労許可が必要です

スキル・資格

SKILLS AND EXPERIENCE 

•Excellent written and oral communication skills in English and in Japanese, as well as cultural awareness (Western/Japanese) 

•Ability to manage, coach and motivate teams

•Ability to build strong relationships and networks

•Ability to exert influence across functions and practices without direct management responsibility

•IT literate – especially in MS Excel

•Ability to lead a team and address potential conflict situations in a suitable manner

  • Organisation of travel services, including contracts with travel agencies and travel providers  

 

FACILITY MANAGEMENT

  • Responsibility for ongoing premises management, lease administration, space planning, fit-out, repairs
  • Key contact for future space planning
  • Management of external service providers, including tendering for and monitoring of service provision
  • Management of internal (or external) office moves
  • Responsible for overseeing room and facilities setup for office/BD events and outsourcing where necessary
  • Organisation and quality management of office security, cleaning, supplies, etc. 
  • Responsible for the budget for facility related costs
  • Key contact for emergency evacuation procedures; ensuring compliance with regulatory requirements and appointing fire wardens, coordinating training etc.
  • Key contact Health & Safety within the office.
  • Administration support of any locally provided accommodation to lawyers (company flats, furnished flats for secondees, etc.).

 

SECRETARIAL SERVICES

  • Coordinate the secretarial team with individual secretaries reporting to assigned partners/team secretarial leaders
  • Recruitment of new secretarial staff
  • Ensure that evaluations are performed in line with policies
  • Direct management of any evening secretarial resource

 

OTHERS

  • Ensure effective communication between functions (e.g. FIN, IT, HR, BD) in the office, including regular meetings of local functional managers
  • Overall process optimisation
  • Ensure proper communication with regards to non-legal staff

勤務地

  • 東京都 23区

労働条件

雇用形態 契約
給与 800万円 ~ 1000万円

職種

  • 総務・法務・広報 > 総務