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求人ID : 1229418 更新日 : 2022年01月27日
グローバル企業でファシリティコーディネーターのお仕事をしてみませんか!

Facilities Coordinator

採用企業 ジョーンズ ラング ラサール株式会社
勤務地 東京都 23区
雇用形態 契約
給与 350万円 ~ 450万円

ワークスタイル

服装カジュアル 残業少なめ

募集要項

About JLL & JLL Work Dynamics

We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.

 

JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services.

 

If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses, but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL!

 

About the Client

Our clients include major financial companies and major local IT company in Tokyo and Kanto region.

 

Overall Role

The Facilities Coordinator will be responsible for routine maintenance, PPM support, project support and finance management for financial company in open and engaging relationship with clients and our JLL regional team. You will be also responsible for daily site check for major local IT company for their satellite office.

 

Routine Activities Job

  • Visual inspection of office lighting conditions. Arrange BMO or vendor to replace lighting tubes or ballasts when necessary
  • Attend the user's complaint and requests in regard to facilities issues. (e.g., air conditioner temperature adjustment, monitor cleaner/ pantry lad’s performance, joint with BMO inspection etc.
  • Escort Weekend Desktop Cleaning every Sunday morning, from 10:30 am (JST) to 11:30 am (JST). Take responsibility for adjusting the work schedule with building cleaning vendor in advance, reporting the work status to WF clients and JLL region team
  • Regular check of Covid-19 consumable stock such as masks, alcohol wet tissue, finger sanitizer machine and chemical solution etc. and do weekly reports to the JLL region leader
  • Check with local LOB representatives for comment on the facilities (e.g., any FM related issues, comment on vendor performance)
  • Regular meetings with LOB, Account Manager, JLL APAC leader. Sometimes attend meetings with the US Project team, WF US team, WF HK Security team and WF Tokyo IT team
  • Escort regular building maintenance, inspection work of Building Management Office (BMO). Build a good relationship with BMO and contact the team to fix the broken parts in the office when any problem happens
  • Submit Permit arrangement to BMO (e.g. work permit, access approval request etc.)
  • Attend Monthly APAC Finance meeting with the WF US Finance team and give some instructive advice to PO and GR issues

 

Preventive Maintenance Management

  • Operation management of various equipment such as electrical equipment, security equipment, crime prevention equipment etc
  • Management of the progress of office inspection, cleaning, maintenance, repair etc.
  • Support and management of annual, bi-annual, quarterly and monthly maintenance of equipment
  • Support for ad hoc work from the client side
  • Emergency response such as power outage. Responsible for emergency response in the event of trespassing, fire, earthquake, accident, etc. in the office
  • Coordinate with the site lead and bring to their notice any deviation in the parameters of any of the electro-mechanical functioning of the equipment, however small it may be
  • Coordinate, supervise and escort all vendors for timely completion of any planned maintenance activities
  • Check and review the service reports submitted by vendors for any M&E work and highlight any deviation from the standard thereof
  • Negotiate with the vendor about the Annual PM schedule and make sure all of the work can be completed without problem
  • Require vendors to provide PM related quotations when some risk of equipment was found. Translate the quotation from Japanese to English and then submit it to the JLL region leader for approvals

 

Vendor Management

  • Good communication includes proposals, estimation and negotiations regarding facility management for business partners
  • Selection of specialized companies for equipment management, security, planting, cleaning, reception, etc.
  • In charge of signing and managing contracts with vendors
  • Vendor performance and motivation management. Arrange annual vendor training

 

Project Management and Construction Management

  • In collaboration with worldwide project managers to make project progress smoothly. Responsible for checking project contents, sharing local information, finalizing work schedule, etc.
  • Explanation of the purpose of the project, approval and acquisition of cooperation for local corporations in Japan
  • Negotiation of construction contents, schedule adjustment, order arrangement with selected vendors and building management companies. Responsible for providing local support and processing invoices
  • Good problem-solving skills when a problem arises in a project

 

Finance and Procurement

  • Raising PO, GR and processing vendor invoices.
  • Arrange Corrigo Pro training for vendors in the local language.
  • Raise and close off WOs in Corrigo
  • Vendor contract renewal
  • In charge of new vendor register in JDE system
  • Check with the JDE team about invoice problems, payment problems etc.
  • Annual budget management and vendor invoice processing for APAC Finance team.

応募必要条件

職務経験 3年以上
キャリアレベル 中途経験者レベル
英語レベル 日常会話レベル
日本語レベル 流暢
最終学歴 高等学校卒
現在のビザ 日本での就労許可が必要です

スキル・資格

Knowledge and Skills Required

  • Has basic experience working in facilities management services
  • Knowledge of local occupational health and safety requirements
  • Knowledge of critical facilities
  • Knowledge of vendor management for specialized services
  • Has an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
  • Basic finance knowledge
  • Ability to handle tasks proactively with effectiveness and accuracy.
  • Self-starter. Quick learner. Sensitive in numbers and detail oriented
  • Demonstrates proactive & professional approach to the workplace and customer service
  • Excellent communication, interpersonal and supervisory skills.
  • Ability to remain energetic in a fast-paced environment
  • Fluent in English and Japanese, both writing and speaking. Fluent in Mandarin is a plus

勤務地

  • 東京都 23区

労働条件

雇用形態 契約
給与 350万円 ~ 450万円
配属部署 JLL Work Dynamics
採用企業情報

ジョーンズ ラング ラサール株式会社

Facilities Coordinator の求人情報 | 外資系求人・英語を使う転職・就職ならキャリアクロス

会社概要

会社の種類 大手企業 (300名を超える従業員数) - 外資系企業
外国人の割合 外国人 少数

会社説明

JLLジョーンズ ラング ラサーは1700年代にロンドンで創業され、現在は米国シカゴに本社を置き、ニューヨーク株式市場に上場している200年以上の歴史を有する不動産サービス会社です。現在は世界80ヵ国、約91,000名、339を超える拠点で展開しています。日本においては、1985年にJLL日本法人を設立。以来30年以上にわたり、プロパティ/ファシリティマネジメントや不動産アドバイザリーといった不動産価値を最大限に高める為のサービスを提供しています。

Established in Tokyo in April 1985, JLL Japan has two corporate offices in Tokyo, plus one in Osaka and one in Fukuoka, covering projects throughout every prefecture in Japan. With over 30 years of experience and a prominent track record in Japan, our team of 1,000+ real estate professionals provide valuable insights for our clients. Through our global network and extensive experience, we possess the right knowledge and local expertise required to deliver the best solution for our clients in Japan.

Established in Tokyo in April 1985, JLL Japan has two corporate offices in Tokyo, plus one in Osaka and one in Fukuoka, covering projects throughout every prefecture in Japan. With over 30 years of experience and a prominent track record in Japan, our team of 1,000+ real estate professionals provide valuable insights for our clients. Through our global network and extensive experience, we possess the right knowledge and local expertise required to deliver the best solution for our clients in Japan.