Job ID : 924532 Date Updated : July 11th, 2019

Program Assistant (Temporary Maternity Cover)

Hiring Company Temple University, Japan Campus (TUJ)
Location Tokyo - 23 Wards, Minato-ku
Job Type Temporary
Salary Negotiable, based on experience

Job Description

Maternity cover: This post is fixed term from August 2019 until November 30, 2020.

Work hours:

August to September:
11:00 to 17:00 Monday, Wednesday, Saturday

October to April:
11:00 to 19:30, Monday - Thursday
8:30 to 17:00, Saturday

Some work on Friday and Sunday may be required due to the program needs

Overview of position:

Continuing Education at Temple University, Japan Campus (TUJ) offers non-credit courses designed to meet the diverse educational objectives of students.

The Program Assistant provides clerical support for the Continuing Education program, working closely with prospective students, current students, instructors, and other staff members of the program to ensure the smooth operation and the quality of Continuing Education programs.

Please see for more details about the program.

Primary Responsibilities:

  • Manage student records within the University’s databases
  • Process applications and issue invoices
  • Process payments and report to Bursar’s office
  • Follow up on students’ payments and send out unpaid notices
  • Handle inquiries from current/potential students in a timely manner
  • Assist in conducting course advising
  • Assist with events both outside and internal promotions 
  • Generate data as necessary
  • Assist in program's operational needs as required


General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Business Level (Amount Used: English usage about 75%)
Minimum Japanese Level Native
Minimum Education Level Bachelor's Degree
Visa Status Permission to work in Japan required

Required Skills

Qualifications & Experience:

  • Native-level Japanese ability with excellent verbal and written English communication skills
  • Minimum 3 year’s work experience, preferably in a related field
  • Excellent PC (Word and Excel) and database skills
  • Effective communication, interpersonal, and problem solving skills
  • Student/customer-focused attitude
  • Detail-oriented, organized, self-motivated, and able to handle multiple tasks simultaneously
  • Accounting or database management background a plus, but not mandatory
  • Flexibility to work at peak times as necessary


Job Location

  • Tokyo - 23 Wards, Minato-ku

Work conditions

Job Type Temporary
Salary Negotiable, based on experience
Work Hours 11:00-19:30, Monday-Thursday, 8:30-17:00, Saturday
Job Division Continuing Education Program
Hiring Company Information

Temple University, Japan Campus

Program Assistant (Temporary Maternity Cover) - 924532

Company Details

Company Type International Company
Non-Japanese Ratio Majority Non-Japanese

Company Description

Temple University, Japan Campus (TUJ), was established in 1982 as an international campus of Temple University in Pennsylvania State, U.S.A. As the first and largest foreign university in Japan, TUJ was designated the first “Foreign University, Japan Campus” by the Ministry of Education, Culture, Sports, Science and Technology in 2005. All classes at TUJ are taught in English, and the curriculum, credits and degrees offered are the same as those of the main campus. Besides undergraduate and graduate studies (Masters and Doctoral programs in TESOL, Law School and MBA), to accommodate a broad demand for international education, TUJ has expanded its programs to non-credit Academic English and Continuing Education. Including the participants in the Corporate Education programs, TUJ is a home for more than 3,200 learners from over 60 different countries. For more information about TUJ, please visit the TUJ website: