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Location | Tokyo - 23 Wards |
Job Type | Temporary |
Salary | Based on hourly rate |
Closest Station: Tokyo Station
Job Type: Haken
Hiring Background: increase personnel
Department: Office Management and Communication
Working Hours: Mon~Fri 9:00~18:00
Working environment: Young company looking to grow their team in Japan
Job Contents:
Executive Assistant Duties:
· Manage Co-Head of Japan’s schedule, including arranging meetings and appointments.
· Expenses and travel management
· Meeting arrangement with external clients/visitors for Co-Head of Japan
Office Manager Duties:
· Oversee facilities planning and coordinate the supportive services for the office such as visitors’ registration, mail distribution, courier and building pass access.
· Responsible for the safe keeping of office equipment, warranty period and servicing.
· Manage stationery and pantry supplies efficiently and support the efficiency of the workplace by adopting Go Green initiatives and minimizing wastage.
· Organize meetings of the assigned department including booking of meeting rooms, VC facility and refreshments when required. Arrange travel booking when required.
· Verifying invoices relating to general office - stationery, couriers, travel etc. before forwarding to Finance for payment.
· Ordering of business cards, festive gifts, flowers for special occasions when required.
· Consolidation of monthly activity reports from departments and distribution to the floor.
· Facilitate and administer other office duties as needed
· Coordinate external events/exhibitions
· Arrange office events, such as offsite meetings and events
Personality of Co-Head of Japan
· Driven individual looking to expand her team
· Moves fast and clear with her expectations from her team
· Comes into the office everyday
· Japanese Female who speaks fluent English
Minimum Experience Level | Over 3 years |
Career Level | Mid Career |
Minimum English Level | Business Level |
Minimum Japanese Level | Native |
Minimum Education Level | Bachelor's Degree |
Visa Status | No permission to work in Japan required |
Job Type | Temporary |
Salary | Based on hourly rate |
Hourly Rate | 2200円 + 交通費 |
Work Hours | 9:00~18:00 |
Industry | Electric Power, Gas, Water |
Company Type | Small/Medium Company (300 employees or less) - International Company |
Non-Japanese Ratio | About half Japanese |