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Job ID : 1412422 Date Updated : November 30th, 2023

Research Unit Administrator (RUA)/リサーチユニットアドミニストレータ―(RUA)

Hiring Company Okinawa Institute of Science and Technology Graduate University
Location Okinawa Prefecture, Kunigami-gun Kunigamison
Job Type Contract
Salary Negotiable, based on experience

Work Style

Casual Clothing Side Business Ok Flex Time

Job Description

The OIST graduate education and research program is cross-disciplinary and aims to be at the leading edge of research in science and technology, including the Life Sciences, the Physical Sciences, and Mathematics. OIST units, currently 80 units and growing, conducts interdisciplinary research in eight fields: Physics, Chemistry, Neuroscience, Marine Science, Environmental and Ecological Sciences, Mathematical and Computational Sciences, Engineering and Applied Science, and Molecular, Cellular, and Developmental Biology. The Research Unit Administrators (RUAs) are involved in such world-class research by performing a full range of administrative duties so they can achieve their objectives.


Provide day-to-day administrative support for faculty and researchers, and including but not limited to:

  1. Calendar management, travel arrangements, budget management, procurement of research goods and services, expense settlement, etc.
  2. Event management, including administrative duties and other pre, on-site, and post-event liaison with internal and external parties
  3. Operational support for Visiting Scholar Programs
  4. Daily bilingual (Japanese-English) administrative support
  5. Hiring arrangements, including corresponding with applicants, publishing job advertisement, etc.
  6. Management of annual report, scientific productivity data, and website of research unit
  7. Other administrative duties including operational support for Faculty Affairs Office


  1. スケジュール管理、出張・招聘手配、予算管理、研究機器や備品の調達、精算事務など
  2. ワークショップ・セミナー等のイベントの管理、運営、ロジスティック手配
  3. 国内外から研究者を長期招聘する客員プログラムに係る事務
  4. 日英バイリンガルでの日常的なサポート(翻訳・通訳)
  5. 求人掲載や面接のアレンジなどを含む採用関連事務
  6. 年次報告書の作成補助、論文データ集計、WEBサイトの管理
  7. その他、教員担当学監オフィスの業務サポートを含むオフィス事務

General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Business Level (Amount Used: English Only)
Minimum Japanese Level Business Level
Minimum Education Level Bachelor's Degree
Visa Status Permission to work in Japan required

Required Skills


  1. Proven ability and communication skills to respond flexibly to the demands of diverse requesters from around the world
  2. Effective organizational and prioritization skills, with demonstrated high level of accuracy and attention to details
  3. Ability to speak and write in English and Japanese at a business level
  4. High degree of personal initiative, be a self-starter
  5. Computer skills in software (MS Office: Excel, Word, PowerPoint, and Outlook)
  6. Bachelor’s degree or equivalent practical experience
  1. 世界中の多様な人々からの要求に柔軟かつ臨機応変に対応できる実務力とコミュニケーションスキル
  2. タスクを細部にこだわりながら正確に実行できる組織力・優先順位決定力
  3. ビジネスレベルの英語および日本語能力
  4. 高い自発性を持ち、自ら進んで行動する実行力
  5. 一般的なコンピュータスキル(Word, Excel, Power Point, Outlookなど)
  6. 学士号または同等の実務経験


  1. At least three years of secretarial experience
  2. Working experience in an international research institution/university
  1. 3年以上の秘書業務または事務アシスタント業務の経験
  2. 国際的な研究機関・大学での勤務経験

Job Location

  • Okinawa Prefecture, Kunigami-gun Kunigamison

Work Conditions

Job Type Contract
Salary Negotiable, based on experience
Work Hours フレックス制 (コアタイム10:00-15:00)実働7.5時間×月間労働日数
Holidays 年次有給休暇、夏季休暇、傷病休暇、年末年始休暇、慶弔休暇、産休/育休完備、ボランティア休暇など
Job Division RUAグループ

Job Category

  • Medical, Pharmaceutical and Healthcare > R&D (Others)
  • Customer Service, Secretary and Administration > General Assistant
  • Customer Service, Secretary and Administration > Secretary, PA
  • Education > Instructor, Teacher, Coach

Company Details

Company Type Large Company (more than 300 employees)
Non-Japanese Ratio Majority Non-Japanese