ビジネスマネジャー／Business Office Manager

Administrative postion at a fast growing International School in Tokyo

Summary

The Business Office Manager reports to the Group Head of School and is a part of a team working on integrating the K.K. Aoba International Educational Systems group's business office and operations.The manager is  responsible for the coordination of back office activities and  involves regular collaboration with the Head of Campuses to ensure the  primary role of  managing human resources, finances, facilities, and regulatory compliance of  the business operations at all of Aoba's campuses is achieved. Key professional practices include teamwork, initiative, effective communication, integrity, business knowledge, problem solving, leadership insight and flexible responsiveness to the complexities of a school's work environment.

Job Description

School Business Operations
・Financial Resource Management
・Develop, implement and maintain Aoba’s financial functions, procedures and plan.
・Monitor and control Aoba’s financial performance.
・Conduct the preparation of the annual budget as part of a three-year financial plan.
・Identify and inform the Group Head of School of the causes of significant variance and suggest solutions.
・Propose revisions to the budget if necessary, in response to significant or unforeseen developments and changes in funding/legislation.

Administration Management 
・Manage the whole school administrative function.
・Design and maintain administrative systems that deliver outcomes based on Aoba’s vision and mission.
・Develop process measures that enable value for money decisions for those managing resources.
・Establish and use effective methods to review and improve administrative systems.
・Benchmark systems and information to assess trends and make appropriate recommendations.

Human Resource Management
・Ensure the school’s Human Resource policies are clearly communicated to all staff in Aoba campuses.
・Collaborate with the Campus Heads to ensure that all recruitment, performance management, staff development, disciplinary and redundancy policies and procedures comply with legal and regulatory requirements.
・Conduct  recruitment, performance management, appraisal and development for administration and caretaking staff.

Billing Management
・Engage in the billing process to maximize efficiency using the current system.
・Propose revisions for upcoming renewal of the systems.
 
Facility & Property Management
・Supervision planning and construction processes undertaken in line with contractual obligations.
・Manage the safe maintenance and security operation of the school premises.
・Manage the letting of school premises to external organizations, for the development of the extended services and local community requirements.

Legal Affairs
・Ensure that all school business related operations adhere to the Japanese Government and accrediting agencies  laws and regulations are clearly communicated and available to all relevant stakeholders. These include but are not limited to:
・Finance and Tax
・Health & Safety policy.
・Administrative systems
・Human resources and contractual agreements
・Partnership contracts with external entities
・Billing and facility management

Company Description

AOBA group (managed by K.K. Aoba International Educational Systems) has a total of 12 international schools and bilingual preschools in Tokyo. Of those 9 schools are officially accredited by the International Baccalaureate (IB)*, proudly the largest number in Japan.

Required Skills
・Effective writing and verbal skills
・Flexibility to work in a changing environment
・Financial background a plus
・Ability to integrate technology into work
・Commitment to learning new technology
・Commitment to being a team player and contributing member of the A-JIS Community.

Work Location
1790072 Tokyo Japan,
Toei Oedo line Hikarigaoka Station and/or JR Komagome Station