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Job ID : 1403989 Date Updated : March 24th, 2023

ビジネスマネジャー/Business Office Manager

Hiring Company Aoba-Japan International School
Location Tokyo - 23 Wards, Nerima-ku
Job Type Contract
Salary 8 million yen ~ 12 million yen

Job Description

Administrative postion at a fast growing International School in Tokyo


The Business Office Manager reports to the Group Head of School and is a part of a team working on integrating the K.K. Aoba International Educational Systems group's business office and operations.The manager is  responsible for the coordination of back office activities and  involves regular collaboration with the Head of Campuses to ensure the  primary role of  managing human resources, finances, facilities, and regulatory compliance of  the business operations at all of Aoba's campuses is achieved. Key professional practices include teamwork, initiative, effective communication, integrity, business knowledge, problem solving, leadership insight and flexible responsiveness to the complexities of a school's work environment.

Job Description

School Business Operations
・Financial Resource Management
・Develop, implement and maintain Aoba’s financial functions, procedures and plan.
・Monitor and control Aoba’s financial performance.
・Conduct the preparation of the annual budget as part of a three-year financial plan.
・Identify and inform the Group Head of School of the causes of significant variance and suggest solutions.
・Propose revisions to the budget if necessary, in response to significant or unforeseen developments and changes in funding/legislation.

Administration Management 
・Manage the whole school administrative function.
・Design and maintain administrative systems that deliver outcomes based on Aoba’s vision and mission.
・Develop process measures that enable value for money decisions for those managing resources.
・Establish and use effective methods to review and improve administrative systems.
・Benchmark systems and information to assess trends and make appropriate recommendations.

Human Resource Management
・Ensure the school’s Human Resource policies are clearly communicated to all staff in Aoba campuses.
・Collaborate with the Campus Heads to ensure that all recruitment, performance management, staff development, disciplinary and redundancy policies and procedures comply with legal and regulatory requirements.
・Conduct  recruitment, performance management, appraisal and development for administration and caretaking staff.

Billing Management
・Engage in the billing process to maximize efficiency using the current system.
・Propose revisions for upcoming renewal of the systems.
Facility & Property Management
・Supervision planning and construction processes undertaken in line with contractual obligations.
・Manage the safe maintenance and security operation of the school premises.
・Manage the letting of school premises to external organizations, for the development of the extended services and local community requirements.

Legal Affairs
・Ensure that all school business related operations adhere to the Japanese Government and accrediting agencies  laws and regulations are clearly communicated and available to all relevant stakeholders. These include but are not limited to:
・Finance and Tax
・Health & Safety policy.
・Administrative systems
・Human resources and contractual agreements
・Partnership contracts with external entities
・Billing and facility management

Company Description

AOBA group (managed by K.K. Aoba International Educational Systems) has a total of 12 international schools and bilingual preschools in Tokyo. Of those 9 schools are officially accredited by the International Baccalaureate (IB)*, proudly the largest number in Japan.

General Requirements

Minimum Experience Level Over 6 years
Career Level Mid Career
Minimum English Level Business Level (Amount Used: English usage about 75%)
Minimum Japanese Level Native
Minimum Education Level Bachelor's Degree
Visa Status Permission to work in Japan required

Required Skills

Required Skills
・Effective writing and verbal skills
・Flexibility to work in a changing environment
・Financial background a plus
・Ability to integrate technology into work
・Commitment to learning new technology
・Commitment to being a team player and contributing member of the A-JIS Community.

Work Location
1790072 Tokyo Japan,
Toei Oedo line Hikarigaoka Station and/or JR Komagome Station

Job Location

  • Tokyo - 23 Wards, Nerima-ku
  • Toei Oedo Line, Hikarigaoka Station

Work Conditions

Job Type Contract
Salary 8 million yen ~ 12 million yen
Work Hours 8.30-17.00
Holidays In accordance to school calendar
Job Division Business & Administration Division

Job Category

  • Customer Service, Secretary and Administration > General Assistant
  • Legal, General Affairs and Public Relations > General Affairs
  • Human Resources > Other (Human Resources)
  • Accounting and Finance > Other (Accounting and Finance)
  • Education > Instructor, Teacher, Coach
Hiring Company Information

Aoba-Japan International School

ビジネスマネジャー/Business Office Manager Job Information | Work in Japan · Jobs with International Companies · Jobs that Use English · CareerCross

Company Details

Company Type Large Company (more than 300 employees)
Non-Japanese Ratio Majority Non-Japanese

Company Description

Aoba-Japan International School is an accredited International Baccalaureate school established in 1976 that has over 40 years of experience in the field of education.

Vision:We are dedicated to developing global-minded, compassionate, collaborative students inspired to learn, take risks, and lead change in the world.

Group Schools
■Aoba-Japan Bilingual Preschool
 -JCQ Bilingual Infant Preschool Harumi campus (International Baccalaureate PYP accredited school)
 -Aoba-Japan Bilingual Preschool Shibaura campus (International Baccalaureate accredited school)
 -Aoba-Japan Bilingual Preschool Waseda campus (International Baccalaureate accredited school)
 -Aoba-Japan Bilingual Preschool Nakano campus (International Baccalaureate accredited school)
 -Aoba-Japan Bilingual Preschool Shimomeguro Campus (International Baccalaureate accredited school)

■Aoba-Japan International School
-Aoba-Japan International School   Hikarigaoka / Meguro campus (International Baccalaureate accredited school. International certification body CIS, NEASC accredited school)



40年を超える歴史を持つアオバジャパン・インターナショナルスクールのグループ校です。 国際バカロレアをベースとした探究型学習を、英語と日本語のバイリンガルで提供しています。
  -JCQバイリンガル幼児園 晴海キャンパス (国際バカロレアPYP認定校)
    -アオバジャパンバイリンガルプリスクール 芝浦キャンパス (国際バカロレア認定校)
    -アオバジャパンバイリンガルプリスクール 早稲田キャンパス(国際バカロレア認定校)
  -アオバジャパンバイリンガルプリスクール 中野キャンパス (国際バカロレア候補校)
  -アオバジャパンバイリンガルプリスクール 下目黒キャンパス(国際バカロレア候補校)

2015年にIBワールドスクールとなり、幼小等部(PYP K2からGrade5)と、中等部(MYP Grade6から10)および高等部(DP Grade11から12)から成る学級で構成.。
  - 光が丘 キャンパス
  - 目黒キャンパス(国際バカロレア認定校。国際認証機関CIS、NEASC認定校)