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Job ID : 1352231 Date Updated : May 31st, 2023

企業受付 外資系金融機関 <丸の内エリア>

Hiring Company 外資系金融機関 企業受付業務 <丸の内エリア>
Location Tokyo - 23 Wards, Chiyoda-ku
Job Type Permanent Full-time
Salary Negotiable, based on experience ~ 4 million yen

Work Style

Side Business Ok Minimal Overtime

Job Description

o Create a comfortable, welcoming and hospitable experience for employees and their guest.
o Boost agility in the workplace by managing up-to-date visitor information.
o Handle internal & external calls and correspondence.
o Anticipate client needs through observation to create memorable experiences.
o Manage stationery requisition and related inventory management.
o Adhoc responsibilities assigned by Workplace Manager and Customer Services.
o Foster a sense of community and create happiness at work for our team, our client and their guest.
o Creating a welcoming environment for clients, (internal/external) customers by providing authentic, caring and timely service. Visitor Management
o Provide personable and efficient visitor registration services.
o Ensure regulatory compliance in managing visitor access through clients Visitor Management Systems (VMS).
o Enhance safety and security of facility by management of visitor movement.
o Execute emergency response plan to ensure safety of client and guest when necessary. Concierge Services
o Deliver concierge service with local expertise and insider knowledge.
o Manage transportations request from visitors and employees. Conference Meeting Room Booking o Assist & educate client to achieve optimization and efficiency for meeting room bookings.
o Enhance user comfort and services by efficient turnaround of meeting rooms.
o Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace.


General Requirements

Minimum Experience Level Over 1 year
Career Level Mid Career
Minimum English Level Daily Conversation
Minimum Japanese Level Native
Minimum Education Level Technical/Vocational College
Visa Status Permission to work in Japan required

Required Skills

o 2- sector or related professional area
o Prior experience to manage meeting room services is an advantage
o Diploma from an accredited institute Task Skills
o Proficiency with Microsoft Word, Excel and PowerPoint.
o Good command of verbal and written English Personal Skills
o Ability to meet tight schedules and deliver high quality of work
o High level of communication and interpersonal skills

Job Location

  • Tokyo - 23 Wards, Chiyoda-ku
  • Yamanote Line, Tokyo Station

Work Conditions

Job Type Permanent Full-time
Salary Negotiable, based on experience ~ 4 million yen
Industry Temp Agency, Outsourcing

Job Category

  • Customer Service, Secretary and Administration > Receptionist
  • Customer Service, Secretary and Administration > Secretary, PA
  • Legal, General Affairs and Public Relations > General Affairs
  • Customer Service, Secretary and Administration > General Assistant
  • Customer Service, Secretary and Administration > Customer Service, Customer Success
Outsourcing Company Information

Drake Business Services Japan K.K.

企業受付 外資系金融機関 <丸の内エリア> Job Information | Work in Japan · Jobs with International Companies · Jobs that Use English · CareerCross

Company Details

Company Type Small/Medium Company (300 employees or less) - International Company
Non-Japanese Ratio About half Japanese

Company Description

Drake Business Logistics is an exclusive Asia-Pacific representative of Swiss Post Solutions, supporting a diverse clientele with people, process, and technology solutions across the information logistics chain.

With a presence spanning six global finance sectors, our story began in 2012 with a partnership  between two leading global brands – Drake International and Swiss Post Solutions.

With a century of combined expertise, Drake Business Logistics is uniquely positioned in our market as a vendor-neutral partner capable of driving innovation and efficiency across all facets of the information management lifecycle.

With a guiding objective of efficiency through alignment of process and technology, Drake Business Logistics takes on complete management of non-core business functions to reduce cost whilst freeing your internal resources.

Drake Business Logistics is recognized as the market leader in each region we operate – growing our presence beyond Australia to encompass the Philippines, Japan, Korea, Singapore, and Taiwan.