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Job ID : 1343798 Date Updated : December 7th, 2022
Design & Construction activities

Occupancy Planner/Real Estate services

Location Tokyo - 23 Wards
Job Type Contract
Salary 4 million yen ~ 6 million yen

Work Style

Remote Work and WFH Flex Time

Job Description

About the Role

As an Occupancy Planner you’ll be responsible for managing the client’s space portfolio by understanding their workplace’s capacity, demand and supply. You will develop migration plans and sequencing of group-level and individual moves as well as facilitating and/or resolving planning issues identified. You will identify and recommend policies and procedures, maximizing space and driving solutions to improve productivity and efficiency.

One of your key responsibilities will be to foster critical relationships with various clients and stakeholders. You will need to establish clear and open communication channels ensuring our clients receive the highest quality service and delivery. Managing many varying projects whilst ensuring a robust relationship is key.

You’ll also be accountable for preparing and updating accurate regular and ad hoc reports, to the client and to your direct line manager.  This will require your familiarity with typical occupancy metrics and industry occupancy trends.

What this job involves:

  • Perform management and tracking of agreed space and occupancy data sets, such as seat assignments, space types, architectural layouts, within relevant technologies.

  • Development of space solutions by analysing occupancy, utilisation and space data.

  • Tactical Occupancy Planning duties (e.g. Space Planning & Block and Stack Plans) including preparation of options/recommendations. 

  • Contribute Strategic planning ideas with other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues.

  • Work with FMs and PMs on projects related to moves, space audits, occupancy, vacancy, and change management.  

  • Collaborate with project and construction teams on large, multi-phase relocations/restacks.

  • Ensure accurate reporting of space related information (using IWMS tools) and foster critical relationships between various individuals and organisations such as Department Managers and/or Administrative Assistants to collect seating assignments.

  • Identify proactive needs/troubleshoot deficiencies to address concerns and initiate best practices.

About JLL & JLL Work Dynamics
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.

JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services.

If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses, but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL!

General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Fluent
Minimum Japanese Level Fluent
Minimum Education Level Bachelor's Degree
Visa Status Permission to work in Japan required

Required Skills

Behavioural Competencies

  • Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture

  • Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive

  • Helps others - Builds relationships, actively collaborates, helps others succeed.

  • Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient

  • Business first - Focuses on customers and clients, business/financial acumen, JLL first

  • Inspire - Inspire others, creates vision and strategy, energizes others

Sound like you? To apply you will have:

  • Strong interpersonal skills - respect; enthusiastic; patience; agile; precise and logic

  • Flexibility and adaptability to the changes

  • Growth mindset - Strong desire to develop new and varied skills; Conscious of improvements

  • Value teamwork with respect

  • Ability to effectively deal with high pressure situations

  • Understanding of the crucial data management processes; Attention to detail and accuracy, particularly numbers and spatial creativity

  • Ability to deliver in a fast-paced, high-volume environment with tight operational deadlines

  • Ability to translate data into planning initiatives & data-driven decision making

  • Excellent communicator across different levels of the business; Ability to coordinate and manage multiple stakeholders across Global Platform

  • Superior communications and client relationship management skills

  • Excellent English and Japanese written and oral communication skills

  • Strong Google Product knowledge(Slide,Doc,Form,Site), or PowerPoint and Advanced Excel skills (formulas, pivot tables, charts, Macro…)

  • Previous experience in space/occupancy planning or MAC experience is preferred

  • AutoCAD and CAFM system experience are also highly desirable.

Job Location

  • Tokyo - 23 Wards

Work Conditions

Job Type Contract
Salary 4 million yen ~ 6 million yen

Job Category

  • Property & Real Estate > Facility Management
  • Property & Real Estate > Sales
  • Property & Real Estate > Other Property & Real Estate
  • Sales > Construction, Engineering & Manufacturing
  • Construction & Architecture > Interior Design & Office Design
Outsourcing Company Information

Jones Lang LaSalle IP, Inc.

Occupancy Planner/Real Estate services Job Information | Work in Japan · Jobs with International Companies · Jobs that Use English · CareerCross

Company Details

Company Type Large Company (more than 300 employees) - International Company
Non-Japanese Ratio About half Japanese

Company Description

Established in Tokyo in April 1985, JLL Japan has two corporate offices in Tokyo, plus one in Osaka and one in Fukuoka, covering projects throughout every prefecture in Japan. With over 30 years of experience and a prominent track record in Japan, our team of 1,000+ real estate professionals provide valuable insights for our clients. Through our global network and extensive experience, we possess the right knowledge and local expertise required to deliver the best solution for our clients in Japan.