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Job ID : 1221945 Date Updated : November 25th, 2021

【外資系企業】 Executive Assistant to Japanese CEO

Location Tokyo - 23 Wards
Job Type Permanent Full-time
Salary 5 million yen ~ 6 million yen

Job Description


  • Manage the daily schedule of CEO; coordinate domestic and international travel and process expense reports
  • Anticipate CEO’s needs and proactively assemble the appropriate people and resources to solve problems
  • Provide support in the preparation for meetings
  • Manage contacts for CEO, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
  • Field incoming requests; exercise strong judgment and discretion with highly confidential information
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Coordinate logistics for visitors

General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Business Level
Minimum Japanese Level Native
Minimum Education Level Bachelor's Degree
Visa Status Permission to work in Japan required

Required Skills

  •  3+ years Executive Assistant experience preferably supporting C-level Executives
  •  Proven ability to interact in a professional manner with customers, prospects, board members, and internal team
  •  Experience with web-based scheduling and collaboration tools
  •  Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
  •  Ability to work on multiple projects, lead priorities and accurately set expectations
  •  Time management skills and attention to detail
  •  Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
  •  Expectation of complete confidentiality on all business matters
  •  Ability to effectively communicate and collaborate with a diverse range of people and job functions
  •  Excellent verbal and written communication skills
  •  Ability to remain energetic and positive in a fast-paced and demanding environment
  •  Entrepreneurial spirit and desire for constant improvement
  •  Proficient working with Microsoft Office Suite, Office 365 is a plus

Job Location

  • Tokyo - 23 Wards

Work Conditions

Job Type Permanent Full-time
Salary 5 million yen ~ 6 million yen

Hiring Company Information

Company Type Small/Medium Company (300 employees or less) - International Company
Recruiter Company Information

RGF Professional Recruitment Japan

【外資系企業】 Executive Assistant to Japanese CEO Job Information | Work in Japan · Jobs with International Companies · Jobs that Use English · CareerCross

Company Description

RGF Professional Recruitment Japanは、外資系企業、グローバル企業へのプロフェッショナル人材に特化したグローバルリクルーティングサービスを提供しております。グローバルなキャリアを目指す皆様に、バイリンガルでそれぞれの職種専門分野に特化したコンサルタントが、懇切丁寧なカウンセリングの元、皆様に最適な案件をご提案させて頂きます。


RGF Professional Recruitment Japan provides bilingual professionals to multinational corporations. We are functional recruiters focusing on Finance & Accounting, Banking, Legal, HR & GA, Logistics, Telecoms, Sales & Marketing, and Technology.