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Job ID : 1148614 Date Updated : June 17th, 2021
Be a part of a major sport event

Transport Manager

Hiring Company iLUKA Collective
Location Tokyo - 23 Wards
Job Type Contract
Salary Negotiable, based on experience

Job Description


The Transport Team are responsible for developing and planning the transport strategy and system for a hospitality programme. Sourcing and contracting transport suppliers and researching and drafting all transport routes.  Prepare transport contingency plans and driver training.

The role is contract based for the period of: - 01/07/2021 - 12/08/2021

Key Responsibilities:

  • Pre-event planning and preparation of all transport systems
  • Develop a comprehensive geographical knowledge of the area and the various routes
  • Establish efficient & effective coach transport system including emergency plans
  • Produce event time Manuals including Transport Operations Manual, route maps and incident & accident logs for drivers and transport teams
  • Management of all on site transport operations
  • Alongside the programme manager develop transport schedule
  • Build effective and professional working relationships with all suppliers 
  • Devise coach loading and dispatch system and manage during event time
  • Understand all security procedures  and collaborate with client Security Team to implement all necessary safeguards in to transport planning
  • Ensure drivers and / or hosts are fully conversant with safety aspects of vehicle
  • Train and manage transport team and wider event team as necessary on all elements of transport
  • Prepare roster plans for drivers and transport team, to ensure drivers have adequate breaks between shifts
  • Understand Olympic Procedures and Protocols
  • This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as necessary.


General Requirements

Minimum Experience Level Over 1 year
Career Level Mid Career
Minimum English Level Business Level
Minimum Japanese Level Business Level
Minimum Education Level Associate Degree/Diploma
Visa Status Permission to work in Japan required

Required Skills

  • Bilingual Japanese / English
  • Previous experience in a transport role at a large scale event with a demonstrable understanding of transport logistics
  • Team and driver management experience
  • Excellent IT skills, confident using different platforms and devices
  • Project management experience
  • Strong communication skills, both written and verbal

Job Location

  • Tokyo - 23 Wards

Work Conditions

Job Type Contract
Salary Negotiable, based on experience
Hiring Company Information

The iLUKA Collective

Transport Manager Job Information | Work in Japan · Jobs with International Companies · Jobs that Use English · CareerCross

Company Description

The iLUKA Collective is a specialised agency, developing and delivering coordinated strategic activations for sponsors and other stakeholders at global sports events. We are experts in executing cutting edge event hospitality experiences born from intelligent strategic direction. Our heritage is big events for big companies looking for strategic and measured solutions which focus on creating unforgettable experiences for stakeholder’s integral to sponsors success.

Our experience working with Sponsors, Organising Committees, International Sporting Federations, Governing Bodies and City stakeholders enables us to develop our client's sponsorship story to ensure that activations maximise the communication of their messages as well as guide global teams and their local markets through the unique complexities of delivering effectively at global sports events.

Working at The iLUKA Collective is a unique experience. We take people seriously, and hospitality is about people. It is our people that drive the difference.   We work with talented people from around the world who are renowned for their hard work and industry expertise, and we are defined by our passion for sport, hospitality and creativity.