Job ID : 1090534 Date Updated : January 12th, 2021
Relocation support, Hi-tech environment

Business Analyst - Finance or HR Technology Solutions

Hiring Company Okinawa Institute of Science and Technology Graduate University
Location Okinawa Prefecture, Kunigami-gun Onnason
Job Type Contract
Salary Negotiable, based on experience

Job Description

Position summary:

OIST has several enterprise systems which support business operations. The role of Enterprise Applications (EA) Section is to manage OIST's enterprise applications services for research, education, and administration. The EA section engages with stakeholders throughout the University to remain abreast of evolving business requirements and recommend changes that will consolidate workflow and facilitate smooth interaction between business practice and enterprise applications.

The EA section is proactive enabler to enable growth and efficiency in research, education, and administration. Striving to make the processes & operations simple, easy-to-use, and effective, the EA section aims to be the leader in Higher Education Enterprise Technology & Best Practices.

EA Section delivers primarily three services to the entire University to enable research, education, and administration. Services are consultancy, guidance to implement new Enterprise Application, and Enterprise Application Operation & Support.

Responsibilities:

  1. Derive a capability model pertinent to Finance/HR processes aligned with OIST strategic objectives
  2. Using the capability model as stake in ground, derive an enterprise technology map that includes business processes, functions, technology solution components, and technology assets.
  3. Derive a technology road map to enable the necessary digital transformation
  4. Derive a strategic approach for Master Data Management across the technology landscape 
  5. Lead projects startups e.g. Project Brief/ Project Charter, and Project Kick-off
  6. Document and maintain IT landscape architecture with dependency matrix on business objects and data objects
  7. Prepare/on-board project team to assure the team is on the same page and fully aligned to achieve a common goal
  8. Define the project schedule to plan the milestones and apply/monitor internal resources
  9. Evaluate technology solutions and technology products to ensure best in class and best fit to OIST landscape
  10. Write bidding documents for external services, evaluate the proposal from external partners, and work with procurement on final contract.
  11. Derive a KPI driven approach to track, monitor, and continuously improve services from Internal and External partners
  12. Ensure smooth transition of project deliverable into day-to-day operation and maintenance
  13. Assure Process and IT-system are well aligned with request and accepted by stakeholders
  14. Standardize IT SLAs and IT service KPIs. Implement effective monitoring and tracking of SLAs and KPIs
  15. IT Vendors to be managed through proper SLAs and KPI matrix

Submission documents:
- Letter of intent in both English (and Japanese if available)
- Curriculum vitae in both English (and Japanese if available)
* Up to 3 references may be requested during the final interview stage.

Starting Date: As early as possible

Term & Working hours:
Term: Full-time, fixed term appointment for 1- 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed. 

Working hours: 9:00-17:30 (Discretionary)

Compensation & Benefits:
Compensation in accordance with the OIST Employee Compensation Regulations

Benefits:

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
  • Welfare pension insurance (kousei-nenkin)
  • Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Business Level (Amount Used: English usage about 75%)
Minimum Japanese Level Daily Conversation
Minimum Education Level Bachelor's Degree
Visa Status No permission to work in Japan required

Required Skills

  1. Bachelor of Science in Computer Science or similar discipline
  2. Business level English and Japanese (spoken and written)
  3. Experience in ERP solutions particularly in Finance or HR modules and preferably in Higher Education domain
  4. Experienced and up to date with state-of-the-art finance technology solutions for budget, forecast, procurement to payment, AP/AR Management, accounting, travel and expense management
  5. Experienced and up to date with state-of-the-art HR technology solutions for Time Management, Payroll, Talent Management, Learning Management, and Recruitment
  6. Experience and understanding in Higher education IT System Landscape, stakeholder management, system implementation, and change management
  7. Working knowledge of system landscape architecture in higher education domain
  8. Proven Project Management Skills, and ITIL knowledge
  9. Result oriented analytical skills (performance management/continuous improvement)
  10. Effective communication and negotiation skills with strong networking and relationship building skills
  11. Customer orientated and possessing high standard of delivering quality service
  12. Effective conflict management skills
  13. Ability to manage diverse interests and priorities
  14. Ability to perform well in an international environment
  15. Ability to lead dialogues with example to convince the team, ensure the team is aligned and committed towards a common goal.

Job Location

  • Okinawa Prefecture, Kunigami-gun Onnason

Work conditions

Job Type Contract
Salary Negotiable, based on experience
Work Hours 9:00-17:30
Holidays Weekends, Public Holidays, Paid Leave, Summer Holiday
Job Division Enterprise Applications Section
Hiring Company Information

Okinawa Institute of Science and Technology Graduate University

Business Analyst - Finance or HR Technology Solutions - 1090534

Company Details

Company Type Large Company (more than 300 employees)
Non-Japanese Ratio Majority Non-Japanese

Company Description

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp) is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

沖縄科学技術大学院(OIST:www.oist.jp を参照)は、沖縄県にある、革新的モデルを目指す科学技術に特化した大学院大学です。本学は、85ヘクタールの敷地に広がる大自然の中に設立され、美しい海岸とサンゴ礁を見下ろす場所に位置します。キャンパスは建築学的観点から見ても印象的なこだわりが施され、その自然の中にある大学施設を際立たせています。学部の壁を作らないことで、学際的な研究成果を生み出せる環境を提供し、また学内の誰もが、最高水準のリソースへのアクセスと研究機器の利用が可能で、共同研究に生かせるような仕組みを整えています。学内では英語を公用語とし、50ヵ国以上から集まる研究者コミュニティは真の国際性を保持しています。OISTは、教育および研究における卓越したモデルとして、世界の学術界からの認知度が急速に高まっています。