Business Analyst - Finance or HR Technology Solutions

Position summary:

OIST has several enterprise systems which support business operations. The role of Enterprise Applications (EA) Section is to manage OIST's enterprise applications services for research, education, and administration. The EA section engages with stakeholders throughout the University to remain abreast of evolving business requirements and recommend changes that will consolidate workflow and facilitate smooth interaction between business practice and enterprise applications.

The EA section is proactive enabler to enable growth and efficiency in research, education, and administration. Striving to make the processes & operations simple, easy-to-use, and effective, the EA section aims to be the leader in Higher Education Enterprise Technology & Best Practices.

EA Section delivers primarily three services to the entire University to enable research, education, and administration. Services are consultancy, guidance to implement new Enterprise Application, and Enterprise Application Operation & Support.

Responsibilities:

1. Derive a capability model pertinent to Finance/HR processes aligned with OIST strategic objectives
2. Using the capability model as stake in ground, derive an enterprise technology map that includes business processes, functions, technology solution components, and technology assets.
3. Derive a technology road map to enable the necessary digital transformation
4. Derive a strategic approach for Master Data Management across the technology landscape 
5. Lead projects startups e.g. Project Brief/ Project Charter, and Project Kick-off
6. Document and maintain IT landscape architecture with dependency matrix on business objects and data objects
7. Prepare/on-board project team to assure the team is on the same page and fully aligned to achieve a common goal
8. Define the project schedule to plan the milestones and apply/monitor internal resources
9. Evaluate technology solutions and technology products to ensure best in class and best fit to OIST landscape
10. Write bidding documents for external services, evaluate the proposal from external partners, and work with procurement on final contract.
11. Derive a KPI driven approach to track, monitor, and continuously improve services from Internal and External partners
12. Ensure smooth transition of project deliverable into day-to-day operation and maintenance
13. Assure Process and IT-system are well aligned with request and accepted by stakeholders
14. Standardize IT SLAs and IT service KPIs. Implement effective monitoring and tracking of SLAs and KPIs
15. IT Vendors to be managed through proper SLAs and KPI matrix

Submission documents:
- Letter of intent in both English (and Japanese if available)
- Curriculum vitae in both English (and Japanese if available)
* Up to 3 references may be requested during the final interview stage.

Starting Date: As early as possible

Term & Working hours:
Term: Full-time, fixed term appointment for 1- 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed. 

Working hours: 9:00-17:30 (Discretionary)

Compensation & Benefits:
Compensation in accordance with the OIST Employee Compensation Regulations

Benefits:

• Relocation, housing and commuting allowances
• Annual paid leave and summer holidays
• Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
• Welfare pension insurance (kousei-nenkin)
• Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

1. Bachelor of Science in Computer Science or similar discipline
2. Business level English and Japanese (spoken and written)
3. Experience in ERP solutions particularly in Finance or HR modules and preferably in Higher Education domain
4. Experienced and up to date with state-of-the-art finance technology solutions for budget, forecast, procurement to payment, AP/AR Management, accounting, travel and expense management
5. Experienced and up to date with state-of-the-art HR technology solutions for Time Management, Payroll, Talent Management, Learning Management, and Recruitment
6. Experience and understanding in Higher education IT System Landscape, stakeholder management, system implementation, and change management
7. Working knowledge of system landscape architecture in higher education domain
8. Proven Project Management Skills, and ITIL knowledge
9. Result oriented analytical skills (performance management/continuous improvement)
10. Effective communication and negotiation skills with strong networking and relationship building skills
11. Customer orientated and possessing high standard of delivering quality service
12. Effective conflict management skills
13. Ability to manage diverse interests and priorities
14. Ability to perform well in an international environment
15. Ability to lead dialogues with example to convince the team, ensure the team is aligned and committed towards a common goal.