Job ID : 1068389 Date Updated : October 23rd, 2020
Global Company

Head of Event & Disclosure Management

Hiring Company 非公開
Location Tokyo - 23 Wards
Job Type Permanent Full-time
Salary 12 million yen ~ 20 million yen

Job Description

Company Profile:

Our client is one of the most well-established European-based international pharmaceutical companies in Japan.


Process governance & risk mitigation:

  1. Take responsibility for the entire Event & Disclosure Management (EDM) process.
  2. Implement and execute global guidelines and procedures provided by Global EDM to guarantee process compliance, effectiveness and efficiency.
  3. Design, implement and maintain internal procedures to document process steps that might differ from global process standards to adhere to local regulations. If global tools and processes are not implemented yet, ensure risk mitigation measures and fulfill minimum documentation requirements.
  4. Engage with global and regional EDM projects and initiatives as a strategic leader.

Stakeholder engagement & community management:

  • Strong stakeholder engagement to build trusted relationship, stay informed about divisional strategy, future development plan, projects etc.
  • Develop together with stakeholders and agency account manager the annual schedule for divisional meetings and events and ensures consistent demand planning.
  • Provide overall counseling on how to reach business goals with events as marketing tool.
  • Stay up to date of industry trends and innovation and shares best practices with the Event Management community worldwide.
  • Provides continuous feedback, recommending changes when appropriate and serves as escalation point for operational teams and Event Owners.
  • Build up and coordinate an active and cross-functional Disclosure Management community within the country with focus on knowledge exchange, business insights and efficient processes and contribute to the global Disclosure Management community.

Supplier management Partnering with Procurement to define EM supplier roster and develop RFPs in conjunction with Procurement following the company's procurement policies and guidelines:

  • Direct, manage and monitor the activities and responsibilities of the third-party event agency and, if existing, team of Event Consultants.
  • Manage assignments and work load to the third-party event agency and, if existing, team of Event Consultants to ensure an appropriate and even distribution of work within the team while using the required tool for event management.
  • Strong involvement in key events to provide event expertise, steer third-party event agency in planning, coordination and execution on single event level.

Data collection for Disclosure Management Be accountable for the preparation and presentation of the Transparency Statements, reporting transfers of value to HealthCare Professionals (HCP) or HealthCare organizations (HCO), according to the country/country group specific disclosure code or legislation:

  • Ensure proper implementation of globally defined group disclosure standards, best practices, enablers and processes.
  • Partner with LPC to ensure that a Disclosure consent is in place according to data privacy requirements and global process guidance.
  • Ensure that documentation for consent related processes (incl. archiving documents) is in place.
  • Monitor progress of consent development and potential compliance observations and periodically report to Country Senior Management on progress.

Data transparency & reporting/ financials Provide data transparency and reporting on local level:

  • Ensure timely and high qualitative transparency reporting by exercising oversights and ownership on data


General Requirements

Minimum Experience Level Over 3 years
Career Level Mid Career
Minimum English Level Fluent
Minimum Japanese Level Native
Minimum Education Level Bachelor's Degree
Visa Status Permission to work in Japan required

Required Skills

  • Business Studies degree, preferably in business administration, finance & accounting, marketing/commercial or an equivalent qualification
  • Experience in life science industry with a concentration in the Pharmaceutical area will be an advantage
  • Previous experience in steering and supervising project teams and third-party suppliers.
  • Several years of working experiences (10+) in the area of Congress & Event Management, and/or Disclosure Management, and/or Procurement and/or Marketing with a solid track record of success, preferably in operational positions.
  • Fluent in Japanese Language and English (TOEIC 730 or above)
  • Process management skills
  • Excellent analytical and problem solving skills
  • Project management skills
  • Strong presentation and communication skills & ability to work with people from a variety of different cultures and backgrounds
  • Computer skills (SAP, MS Excel/PowerPoint/Word and globally used analytic tools)

Job Location

  • Tokyo - 23 Wards

Work conditions

Job Type Permanent Full-time
Salary 12 million yen ~ 20 million yen
Work Hours 会社規定に準ずる

Hiring Company Information

Company Type International Company
Recruiter Company Information

PERSOL CAREER CO., LTD.(Bilingual Recruitment Solutions)

Head of Event & Disclosure Management - 1068389

Company Description

バイリンガル・リクルートメント・ソリューションズ(BRS)は、パーソルキャリア株式会社のバイリンガル /マルチリンガル専門部署です。職種別のコンサルタントが、専門性と人脈を活かした丁寧なコンサルティングを通して、語学力を活かしたい転職希望者様と即戦力を求める日系/外資系企業をおつなぎします。

東京都 千代田区 紀尾井町4-1
ニューオータニ ガーデンコート18F

大阪府 大阪市北区 大深町3-1
グランフロント大阪タワーB 17F

Bilingual Recruitment Solutions (BRS) is a division of PERSOL CAREER CO., LTD. that focuses on connecting multilingual professionals with businesses across all industries in Japan. Those looking for a bilingual/multilingual career will find our position in the market to be unique; our consultants are able to provide tailored career counseling based on job specializations, while at the same time leveraging the extensive resources of PERSOL CAREER.

BRS Tokyo Office
18F New Otani Garden Court
4-1 Kioi-cho, Chiyoda-ku
Tokyo, Japan, 1020094

BRS Osaka Office
17F, Grand Front Osaka Tower B
3-1 Ofukacho, Osaka-shi Kita-ku
Osaka, Japan, 5300011