Work in Japan : Business Continuity & Controls Officer

Minimum Experience Level

Over 3 years 

Minimum English Level

Business Level 

Minimum Japanese Level

Business Level 

Minimum Education Level

Bachelor's Degree 

Visa Status

Japanese national or permission to work in Japan required  

Key Responsibilities:
Maintenance of the Authorities Guidelines Document;
Establishment of a consolidated Business Continuity plan therefter monitoring and testing, and reviewing on an annual basis
Creation and maintenance of error reporting documentation and internal reporting, producing regular and meaningful MIS and validation of actions arising from such incidents;
Development and maintenance of all corrective action plans including monitoring and management of closure process working closely with the relevant staff, preparing meaningful and timely MIS;
Development and co-ordination of a termly self assessment process, ensuring that key risk areas are documented and that control weaknesses are reported on a timely basis;
Performance of ad hoc controls reviews, preparing appropriate, timely and meaningful reporting for the Bursar;
Assisting the management of controls related reviews and audits of all activities that may be performed from time to time and subject to internal audit, external audit, and examination by Trustees, and local government organisations;
Providing clear and concise reporting/regular MIS/status updates on action plan(s) and issues etc to the Bursar, Head Teacher and Board of Trustees;
Liaison on a regular basis with subject matter experts ensuring that all activities remain compliant on a timely basis with relevant BST policy, local government and Japanese regulations;
Technical support to all departments on appropriate compliance and controls issues, including recording and timely response to internal queries as necessary.

Personal Qualities
Excellent communication skills both oral and written and confidence in dealing with internal parties, including Senior Management;
Strong interpersonal skills;
A self starter;
Ability to identify relevant potential issues in a clear and timely manner and to be able to critically assess proposed resolution thereto offering superior recommendations to meet or exceed standard;
Ability to partner with operational personnel at all levels to achieve timely results;
Ability to take a leadership role to ensure objectives are met in a timely and meaningful manner;
Confidence to run/ contribute to potentially challenging meetings, stating appropriate opinions clearly and unambiguously;
Strong achievement orientation and seeks to continually exceed set objectives or standards of performance;
Ability to motivate peers and superiors to ensure work is completed to aggressive goals and timelines;
Good team player;
Ability to produce a clear audit trail for work completed and in progress;

Knowledge/Experience:
Circa 5 years internal controls experience identifying control weakness and possibly fromand operational risk/oversight function or an external/internal audit type background.
Experience creating and working with business continuity procedures in a large staff environment.
Knowledge/awareness of principles of a Risk and Controls self assessment process
Experience of developing meaningful MIS
Native level Japanese or English language and business level in the other language.

Qualifications:
Educated to degree standard
Professional qualification relevant to the role ideally from an audit background.

The British School in Tokyo is currently the only British School operating in Japan.

We offer the programmes of study of the National Curriculum of England (2000) within the wonderfully diverse and rich cultural and physical context of Japan and East Asia.

The British School in Tokyo was officially opened in 1989.