Work in Japan : Executive Assistant

Minimum Experience Level

Over 1 year 

Minimum English Level

Business Level 

Minimum Japanese Level

Native 

Minimum Education Level

Associate Degree/Diploma 

Visa Status

Japanese national or permission to work in Japan required  

-Support of Boyd & Moore’s two founding partners.

-Managing schedules, phone communications, and messages

-Coordinating and arranging appointments and meetings

-Coordinating travel arrangements

-Organizing documentation and expense reports

-Processing medical claims and personal expenses

-Preparing and complete payment on invoices

-Hosting visitors for meetings (serving drinks, snack, meals)

-Making copies, printing out documents, and preparing presentations

-Translating documents, running research

-Maintaining a clean environment

-Run errands outside the office as needed

-Hours are Monday through Friday from 9:30am to 6:30pm, weekends off

-2 years experience in a similar role or in an Office Administrator role

-Excellent Microsoft Office skills

-Fluent Japanese and Business-level English language skills

-Pleasant, service-oriented disposition

-Confident and credible in dealing with senior people

-Excellent organizational skills including the ability to prioritize and work under pressure

-Able to take the initiative and be resourceful in solving problems

-Excellent communication skills, a positive mindset, the ability to multitask, and a high level of motivation

- Effective teamwork and high desire to contribute and to learn

- Being able to approach problems in a logical, organised manner and find effective solutions

Boyd & Moore Executive Search (BMES) is a high-growth, Ginza-based search firm. We provide senior executive and management-level recruiting services in Japan and other Asia Regional markets. Our team of recruiting professionals has extensive experience recruiting for multinational corporations and professional service organizations in a range of vertical markets within the Technology, Pharmaceutical/Medical, Financial, and Professional Service sectors.

BMES has been instrumental in helping numerous US, European, and Asian-based companies establish or grow their position in the Japanese marketplace. Because we have one of the most extensive networks of professionals in Japan, we are able to give our clients their most valuable competitive advantage: fast access to the most highly qualified candidates in the region.

BMES have expertise in four sectors, including Technology, Life Sciences, Finance, and Professional Services. Our client base is predominantly non-Japanese, and each of our search consultants either has or will develop particular expertise and focus in at least one of the above sectors.